Events Coordinator

Position Summary:

RED Mountain is looking for a passionate and experienced event coordinator to assist in planning, coordinating and executing all of RED’s year-round events as defined by the Events Manager. The ideal candidate will be able to deliver events from start to finish with the highest level of production, coordination and organization. The candidate must be comfortable in a leadership role working with many stakeholders and one that demands a creative and business driven mindset with the ability to create strong relationships with all stakeholders while providing an exceptional event experience.

This position reports directly to the Event Manager and works directly with the Event Assistant and Event Volunteers.

Roles and Responsibilities:

  • Organize, coordinate, execute all RED Mountain events. Including but not limited to:
    • Staff Events, New Events, On hill events, seasonal events etc.
  • Work with the Manager, Sales and Marketing & Social Media Coordinator to support promotion of all events through social media, poster distribution, and website/calendar updates
  • Be a face on RED social media to promote all RED events
  • Manage the event volunteer program including, recruitment, training, scheduling tracking hours and any other requirements with this team with support from the events assistant
  • Communication with all event stakeholders, internal teams, third party coordinators, sponsors
  • Support the Event Manager with the P&L and event proposals on a yearly basis
  • Work with the Event Manager to research, develop and build new event opportunities
  • Manage and lead the Event Assistant as the direct report
  • Accurate tracking of all budget items associated with events
  • Ensuring all invoices are coded and submitted to the correct GL
  • Communication with sanctioning bodies as required
  • Support the Event Manager in large third-party events i.e. BC Enduro, Broken Goat
  • Management of event assets and prizing including:
    • Inventory Lists and Locations
    • Organizing per event
    • Placing orders with sponsors and partners
    • Communication with Sponsors for additional prizing
  • Ensure all deadlines and timelines are met
  • Clear and effective communication with internal departments involved in the event plan
  • Produce and distribute with the assistance of the Event Assistant all event sheets and manage event calendar
  • Participate and lead pre-event meetings with internal stakeholders
  • Organization of volunteers and internal departments before, during and after events
  • Lead and oversee in all on hill events where required
  • Ensure all waivers are completed for each event and file them for a minimum of 5 years
  • Organize day of event registration areas
  • Participate in event debriefs and post event reports

Qualifications & Experience:

  • 3+ Years Experience in event planning or event coordination preferably in a resort environment with a ski industry focus
  • Proven track record of coordinating successful events
  • Experience working with a variety of internal departments
  • Excellent organizational, communication and multitasking skills
  • Ability to remain calm under pressure and work in a fast-paced dynamic environment
  • Passion for the outdoors and outdoor events
  • Experience with budget management
  • Experience with sport events with an understanding of the sport system and trends
  • Teamwork and leadership experience
  • Experience managing and leading a team
  • Experience being on social media and a confident public speaker
  • Proficient in Google docs and Sheets
  • Excellent customer service skills

Physical and Other requirements:

  • Must be able to work outside for up to a minimum of 8 hours in a variety of conditions.
  • Must be able to lift 50lb
  • Demonstrates willingness to help and go beyond routine duties of the role
  • Preferably an advanced skier or snowboarder

How to Apply:

Please email your resume and cover letter to Melissa Thompstone, Marketing & Events Manager at

Please note that due to the high volume of applications, only successful applicants will be contacted for interviews.

Application Deadline: Aug 18th, 2023